Office Coordinator

Eleventh Hour is seeking a sharp Office Coordinator to join our team in El Segundo! The Office Coordinator serves as the first point of contact for all employees, visitors and all general inquiries to Eleventh Hour.  The Office Coordinator is in charge of all front desk activities and maintaining the overall appearance of the office.  They support the recruiters by prescreening resumes, writing job descriptions and maintaining necessary paperwork for candidates.  They also coordinate with the People Operations Manager on the ordering of supplies, as well as coordinate with the maintenance staff of the building.   The duties of the Office Coordinator include but are not limited to:

 Job Accountabilities

  • Answering and routing calls.

  • Communicate with candidates about paychecks, appointments, and applications.

  • Greet guests and direct them to the appropriate person if necessary. If they have an appointment at Eleventh Hour, process their paperwork and alert their recruiter.

  • Gather and complete candidate onboarding process, including processing new hire and job specific paperwork.

  • Act as initial filter on resumes submitted to email and forward to recruiters if potentially useful.

  • Ensure all I9’s are completed as required by the USCIS.

  • Act as recruiter support by assisting with Job Descriptions, finding potential candidates on LinkedIn, and helping to input, post and maintain jobs.

  • Digital file editing and preparation of Resumes, Portfolios, etc.

  • Responsible for creating and sending all CA Wage forms

  • Coordinate with Accounting to maintain records of office expenses and costs.

  • Update expired I9 profiles as inactive and delete any paperwork that has passed the 18 month mark.

  • Resolve internal issues as needed.

  • Maintain the appearance of the reception area to appear tidy and professional at all times.

  • Maintain office and kitchen supplies.

  • Responsible for the opening and closing of the office, including, emptying the dishwasher, taking out the trash, cleaning up dishes and wiping down counters, etc.

  • Assist in coordinating office events and company outings.

  • Run office errands as necessary.

  • Special seasonal projects as assigned.

  • Complete additional projects on an as needed basis.

 Requirements

  • 1 to 2 years customer service experience.

  • Basic knowledge of the Adobe Creative Suite

  • Mac and PC proficient, beginner level Microsoft Office.

  • Ability to work with and track multiple projects within specific timeframes.

  • Exceptional interpersonal and communication skills (written and verbal).

  • Ability to work at a fast pace while paying close attention to detail.

  • Capable of taking initiative and making independent decisions when necessary.

  • Ability to practice sound judgement.

  • Ability to interpret and escalate situations when necessary.

  • Entertainment background preferred.

  • Have a valid driver’s license and working vehicle.

  • An interest in Recruiting, Office Management, Accounting, or Human Resources preferred.

This is a direct hire opportunity in the El Segundo area, with hourly compensation of $15/hr. For consideration, please submit your resume.